The synchronization and integration of activities, responsibilities, and command and control structures to ensure that the resources of an organization are used most efficiently in pursuit of the specified objectives. Along with organizing, monitoring, and controlling, coordinating is one of the key functions of management.
Co-ordination means to integrate (i.e. bring together) these activities for achieving the objectives of the organization.
Coordination is done to achieve the objectives of the organization. Co-ordination is a process. It is not fixed. It applies to group activities. It does not apply to individual activities. The managers have to make special efforts to get coordination. Coordination does not come automatically. Co-ordination leads to unity of action.
Coordination encourages team spirit. It gives proper direction to the organization. It motivates the employees. It makes proper use of the resources. Coordination affects all the functions of management. Therefore, it is also called the “Essence of Management“.
Importance of Coordination in Disaster Management
The need and importance of coordination can be judged from these points:
- It encourages team spirit,
- It gives proper direction,
- It facilitates motivation,
- It makes optimum utilization of resources,
- It helps to achieve objectives quickly,
- It leads to higher efficiency and
1. Coordination encourages team spirit
There exists many conflicts and rivalries between individuals, departments, between a line and staff, etc. Similarly, conflicts are also between individual objectives and organizational objectives. Coordination arranges the work and the objectives in such a way that there are minimum conflicts and rivalries. It encourages the employees to work as a team and achieve the common objectives of the organization. This increases the team spirit of the employees.
2. Coordination gives proper direction
There are many departments in the organization. Each department performs different activities. Coordination integrates (bring together) these activities for achieving the common goals or objectives of the organization. Thus, coordination gives proper direction to all the departments of the organization
3. Coordination facilitates motivation
Coordination gives complete freedom to the employees. It encourages the employees to show initiative. It also gives them many financial and non-financial incentives. Therefore, the employees get job satisfaction, and they are motivated to perform better.
4. Coordination makes optimum utilization of resources
Coordination helps to bring together the human and material resources of the organization. It helps to make optimum utilization of resources. These resources are used to achieve the objectives of the organization. Coordination also minimizes the wastage of resources in the organization.
5. Coordination helps to achieve objectives quickly
Coordination helps to minimize the conflicts, rivalries, wastages, delays and other organizational problems. It ensures smooth working of the organization. Therefore, with the help of coordination an organization can achieve its objectives easily and quickly.
6. Coordination leads to higher efficiency
Efficiency is the relationship between Returns and Cost. There will be higher efficiency when the returns are more and the cost is less. Since coordination leads to optimum utilization of resources it results in more returns and low cost. Thus, coordination leads to higher efficiency.